Sales Admin / Sales Coordinator – Part Time (10 hours / week)

<div>We are looking for a qualified Sales administrator to join our sales team and help us achieve our goals.</div> <div>To ensure success, sales administrators should have experience in a sales environment and advanced administrative skills. Outstanding sales administrators understand sales performance metrics and provide excellent administrative support to efforts re the meeting of sales targets.</div> <div><strong>About You</strong></div> <div>You are goal-oriented and have a deep knowledge of sales process best practices. You have exceptional organizational skills and draw energy from being part of a team.</p> </div> <div>You like to provide a lot of value, take complete ownership of projects, and work with smart people who are the best at what they do.</p> </div> <div>You believe passionately in doing things right the first time.</div> <div>You take pride in the work that you do and want to work for a company where you’re allowed to do what you do best.</div> <div>You understand digital marketing and have supported digital marketing salespeople in the past.</div> <div>You are a proactive, detail-oriented person who can support a team of salespeople in efficiently executing and closing sales.</div> <div></div> <div><strong>About Us</strong></div> <div>We are a boutique digital marketing agency providing expert digital marketing services to drive lead generation, increase sales, improve conversions and boost ROI.</p> </div> <div>We provide professional content strategy, search engine optimization (SEO), paid search marketing, paid social media marketing, organic social media, technical audits, conversion rate optimization (CRO) and website analytics for a variety of industries.</p> </div> <div>We’re a 100% remote/distributed team and we love all the benefits that come with our remote work environment. We’ve been in business for over 18 years.</p> </div> <div></div> <div><strong>Job Responsibilities</strong></div> <ul> <li>Understanding of sales performance metrics</li> <li>Working with teammates to quickly launch projects</li> <li>Working with teammates to maintain and follow sales and prospecting processes</li> <li>Proven work experience as a Sales administrator or Sales support agent or Sales coordinator</li> <li>Experience with Google drive, docs and sheets</li> <li>Excellent organizational and multitasking skills</li> <li>A team player with high level of dedication</li> <li>Ability to work under strict deadlines</li> <li>Work with CRM and create automations with marketing teammates in support of moving prospects through the pipeline</li> <li>Send documents for electronic signature</li> <li>Pipeline maintenance</li> <li>Maintain and advance SOW templates</li> <li>Manage the schedule of case study creation and updating quarterly and work with marketing to leverage those</li> <li>Manage and support gathering of testimonials from current clients (work with Account Manager) and prospects (work with sales) and work with marketing to leverage those</li> <li>Referral marketing – support program creation and maintain and work with marketing create outreach and automations, call lists, etc.</li> <li>Support Sales team with project management activities</li> <li>Increase efficiency of sales activities</li> <li>Maintain and update CRM, including contacts, deals, pipelines</li> <li>Create calling lists, follow up lists etc for Sales Executives</li> <li>Creation of sales email drafts</li> <li>Sales admin duties including initiating new proposals and gathering information needed for the creation of/support creation of Statements of Work</li> <li>Regular communication with sales team</li> <li>Sales reporting</li> <li>Other responsibilities as assigned</li> </ul> <div><strong>Examples of work assignments</strong></div> <div>Sales follow up communication (email drafts and phone calls)</div> <ol> <li>Process review</li> <li>Email automations</li> <li>Daily call list updated as directed by process</li> <li>Review and send emails on Docusign (example podcast release forms, SOW for signature)</li> </ol> <div>Pipeline maintenance</div> <ol> <li>Update pipeline based on the daily sales activities</li> <li>Catch up All sales notes from calls and make sure all to dos are assigned</li> <li>Keep track of assigned to dos</li> </ol> <div>Sales collaboration</div> <ol> <li>Make sure SOW templates are current, or confirm with team regularly</li> <li>Support sales in filling sales documents and notes, including client questionnaire</li> <li>Case studies: manage schedule, make assignments per process and project manage</li> <li>Testimonials: manage schedule, make assignments per process and project manage</li> <li>Work with marketing to leverage case studies and testimonials</li> <li>Referral sources – create and manage process</li> <li>Referral sources – research for new referral sources</li> <li>Phone list for Sales – create and maintain</li> <li>Work with Marketing to come up with reasons / campaigns for outreach</li> </ol> <div></div> <div><strong>Must Haves</strong></div> <ul> <li>A proven record of managing multiple time sensitive projects on schedule, setting stakeholder expectations, working individually and collaborating across teams</li> <li>Strong interpersonal and relationship development skills</li> <li>Strong organizational, written and communication skills, including solid writing and grammar skills, especially for email writing</li> <li>Solid conversational abilities on the phone for outreach to prospects (follow up, setting meetings, etc.) and a quiet environment for phone work</li> <li>Strong attention to detail and the ability to handle multiple tasks under a deadline</li> <li>A proven track record of keeping prospects engaged</li> <li>Proficiency in CRMs, including understanding of pipelines and sales process</li> <li>Native-level proficiency in English</li> <li>Working overlap from 9am- 2pm EST</li> <li>Reliable internet connection and (remote) office with a door</li> <li>Goal oriented</li> <li>Proficient in Microsoft Word, Excel, and PowerPoint, Google docs/sheets/slides</li> <li>1-2 years’ experience minimum supporting sales teams</li> <li>Working knowledge of new media, digital interactive initiatives, social media and content</li> </ul> <div></div> <div><strong>Your Benefits</strong></div> <ol> <li>Create your desired lifestyle</li> <li>Travel and work from wherever you want</li> <li>Possibility to move your residence in a country of your choice</li> <li>Flexible schedule to allow for an optimum work-life balance</li> <li>Create space for personal plans</li> <li>Opportunity to be with The Search Guru team for a long time. We are focused on long term collaboration more than on one time freelance projects</li> <li>Grow with the company</li> <li>At The Search Guru we find extraordinary talent and build positions around their skills</li> <li>Access to very experienced team members in various Digital Marketing areas.</li> </ol>